There’s a few different ways you could go about this, there’s a few privacy plugins that will hide different aspect of the site from public view. One is BP Registration Options, this installs new member moderation (so you can choose who to allow on you site) and BuddyPress privacy, where the BuddyPress pages are all private, but the WordPress pages and posts are still public.
If that’s not private enough for you then there’s BP Simple Private which allows you to hide all aspects of your site apart from the homepage.
You could have normal users simply subscribe to a mailing list, there no need to have them as site members, then you could run the BuddyPress install as private, so that one logged in members see those pages.
Yes that item links to the users groups as that menu is the users personal set of profile menu options, all of those options refer to the members profile.
Yes it will allow this, you would need the Auto Group Join plugin to assign users to group and also be aware that it uses bbPress to create group specific forums.
The errors on the homepage indicate that there are issues with the BP Profile View plugin and also BuddyPress Profile Tabs, I think the first thing I would do is remove these two plugins.
If you do not have access to Dashboard>>Plugins then you would need to FTP to your host and deleted their directories from the wp-content/plugins directory.
No idea if that would fix your issue with login in though but its the most obvious error.
What you could do is install WPFront User Role editor, one of the features of this plugin is that it allows you to choose menu items as not being visible until you are logged in etc.
Think I’d be tempted to install everything from scratch again and make sure you select the right permalink structure from the start. Having said that I’m not sure the permalink structure has anything to do with it in this case, though I’m out of ideas as to what the issue can be.
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